Registry and Privacy Statement
This is Summa Defence Ltd.’s registry and privacy statement in accordance with the EU General Data Protection Regulation (GDPR). Prepared on 29.07.2024. Last updated on 29.07.2024.
1. Registrar
Summa Defence Ltd.
Mäkelänkatu 87
00610 HELSINKI
2. Contact person for the registry
Jussi Holopainen, contact@summadefence.com
3. Name of the registry
Company’s stakeholder registry
4. Legal basis and purpose of processing personal data
The legal basis for processing personal data under the EU General Data Protection Regulation is
- the consent of the person
- a contract in which the data subject is a party
- the legitimate interest of the data controller in customer and stakeholder relationships
The purpose of processing personal data is to communicate with customers, maintain customer relationships, marketing, etc.
The data is not used for automated decision-making or profiling.
5. Content of the register
The data that can be stored in the register includes: the person’s name, position, company/organization, contact details (phone number, email address, address), website addresses, IP address of the network connection, IDs/profiles in social media services, information about ordered services and their changes, billing information, other information related to the customer relationship and ordered services.
Visitors to the website’s IP addresses and necessary cookies for the service’s functions are processed on the basis of legitimate interest, e.g. for taking care of data security and for collecting statistical information from website visitors in cases where they can be considered personal data. Consent is requested separately for third-party cookies if needed.
6. Regular sources of information
The data stored in the register is obtained from the customer, e.g. from messages sent via web forms, by email, by phone, through social media services, from contracts, customer meetings, and other situations where the customer provides their information.
Contact information for companies and other organizations can also be collected from public sources such as websites, directory services, and other companies.
7. Regular data transfers and transfer of data outside the EU or EEA
Data is not regularly disclosed to other parties. Data can be published as far as it has been agreed with the customer.
Data can also be transferred outside the EU or EEA by the data controller. Data is not transferred to the United States without the explicit consent of the registered.
8. Principles of registry protection
Care is taken in the processing of the register, and data processed by information systems is appropriately protected. When registry data is stored on Internet servers, the physical and digital security of their hardware is appropriately taken care of. The data controller ensures that the stored data, as well as the access rights to the servers and other information critical to the security of personal data, are processed confidentially and only by those employees whose job description it includes.
9. Right of inspection and right to demand correction of information
Every person in the register has the right to check the information stored about them in the register and demand that any incorrect information be corrected or incomplete information be supplemented. If a person wants to check the information stored about them or require corrections to them, the request must be sent in writing to the data controller. The data controller may, if necessary, ask the person making the request to prove their identity. The data controller will respond to the customer within the time limit set by the EU Data Protection Regulation (usually within one month).
10. Other rights related to the processing of personal data
A person in the register has the right to request the deletion of their personal data from the register (“right to be forgotten”). Also, registered persons have other rights under the EU General Data Protection Regulation, such as the right to restrict the processing of personal data in certain situations. Requests must be sent in writing to the data controller. The data controller may, if necessary, ask the person making the request to prove their identity. The data controller will respond to the customer within the time limit set by the EU Data Protection Regulation (usually within one month).